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Registration

All persons attending the Conference must complete an online registration form. Please read the below information before you complete the online registration form. Should you require any assistance please contact the Conference Managers at gptec2022@arinex.com.au

Registration Key Dates

Early Bird Registration Open Wednesday 19 January 2022
Early Bird Registration Deadline Wednesday 16 March 2022
Standard Registration From Thursday 17 March 2022

 

*Early Bird Registrations
To be entitled to the early registration fee you must have registered and paid by Wednesday 16 March 2022.

**Exhibitor Registrations
Exhibitors should refer to the Exhibition Manual for registration details.

 

Registration Terms and Conditions

Registration confirmation

Your completed registration and successful payment will be automatically acknowledged via email with confirmation attaching a tax invoice and receipt. If your email does not come through to your inbox, please check your junk mail settings. Your registration will only be confirmed upon full payment of fees.

Name badge
Each delegate will receive a name badge when they check in at the registration desk. The badge will be your official pass to obtain entry to all sessions and social functions. You are responsible for having your badge clearly visible at all times and must be clearly visible at all times to obtain entry to all sessions and to social functions. The Conference Managers expect appropriate behavior from delegates and reserve the right to revoke the name badge and privileges of anyone behaving in an inappropriate manner.

Groups

  • Group registrations are offered to organisations who register 10 or more delegates at one time.
  • A group registration will receive one tax invoice for purpose of payment together. If you do not wish for your payments to be processed all together, please complete the normal registration form.
  • If names are unknown at time of registration, please specify ‘TBC’ on the group registration form. Names need to be submitted to the Conference Managers at least 30 days prior to the Conference 4 April 2022.
  • Please contact the Conference Managers in order to obtain a group registration form (if group portal is not set-up).

Private Touring, Private Functions and Hospitality Arrangements

Should you have any specialised group requirements for private touring, private functions, transportation or hospitality services (other than those organised for the official program), please contact the Conference Managers who will be pleased to assist.

 

Credit/Debit Card
The preferred payment method is credit/debit card. Accepted credit/debit cards are Visa, MasterCard and American Express. Please note all transactions will appear on your statement as ‘Meeting by Arinex,Sydney’.

Alternative payment method

For alternative payment methods, please choose option one while processing your registration or alternatively please call the Conference Managers on 02 9265 0700 or gptec2022@arinex.com.au.

 

Cancellation and Refunds
Cancellations must be notified in writing to the Conference Managers by emailing gptec2022@arinex.com.au
Note: there will be a A$150.00 administration fee charged for refunds on duplicate registration payments and/or name changes.

Cancellation of Registration Fees:
• Cancellations before Thursday 3 February 2022 will incur a A$150.00 cancellation fee.
• Cancellations from Thursday 3 February 2022 to Wednesday 23 March 2022 will incur a 50% cancellation fee.
• Cancellations on or after Thursday 24 March 2022 will receive no refund.

Cancellation of Accommodation:
• One night’s deposit is non-refundable as at Friday 1 April 2022.

Cancellation of Social Events and Tours / Workshops:
• Payments are non-refundable as at Thursday 24 March 2022.

 

This information is correct at the time of publishing.  The Conference Managers reserve the right to delete, modify or alter items or to delete, modify or alter any aspect of the conference timetabling and delivery at their sole discretion and without notice.  Neither the host organisation(s) nor the Conference Managers will accept any liability for any loss or inconvenience caused to any party consequent to such changes.

The Conference Managers are not responsible for any mandatory quarantine fees, and travel and border responsibility rests with the individuals arriving into Queensland, Australia.

Recordings/Copyright

The Conference Managers reserve the right to use any recordings whether audio or video and/or any photographs taken at any stage during the conference for promotional, advertising or reporting of the conference and/or its content at their sole discretion.

 

Registration fees do not include insurance of any kind. It is strongly suggested that at the time you register for the Conference and book your travel you take out an insurance policy of your choice. This policy should include

  •  loss of fees/deposit through cancellation of your participation in the Conference,
  •  or through cancellation of the Conference, 
  •  loss of international/domestic air fares through cancellation for any reason, 
  •  loss of tour monies through cancellation for any reason including airline or related services strikes within Australia,
  •  failure to utilise tours or pre booked arrangements due to airline delay, Force Majeure or any other reason,
  •  medical expenses (including sickness and accident cover), 
  •  loss or damage to personal property,
  •  additional expenses and repatriation should travel arrangements have to be altered.

The Conference Managers cannot take any responsibility for any participants failing to arrange their own insurance. This insurance is to be purchased in your country of origin. 

 

Australia operates under the Privacy Act 1988 (Cth), as amended, and the Privacy Amendment (Notifiable Data Breaches), 2017.  The objective of these is to protect the right of the individual to privacy of their information.

Europe operates under the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679), a regulation in EU law on data protection and privacy for all individuals within the European Union. The GDPR aims primarily to give protection to citizens over their personal data.  The legislation was adopted on 27 April 2016.

The Conference Managers comply with these legislations and are committed to protect the right of the individual to privacy of their information.
Arinex will not sell your personal information to third parties.  If you believe that any information we are holding on you is incorrect or incomplete, please email us and we will promptly correct the information.  You may also withdraw your consent for use of your information by advice to us in writing.

Why do we wish you to provide your information?
We require your information to facilitate provision of information to you regarding the Conference and to facilitate your participation in the Conference.  Information collected in respect of your proposed participation in any aspect of the Conference will be used for the purposes listed below.  You can give or withhold your consent for each or all of these uses.  Please indicate your preferences when completing your registration form but please note that we will be unable to forward any information relating to the Conference or to communicate with you regarding your registration if you select ‘no’ to point 1.

What we will do with your information?
1- Planning and conduct of the Conference including arrangements for your participation (e.g. accommodation booking);
2- In the Delegate List published for the Conference;
3- May also be provided to organisers of future occurrences of this Conference;
4- May be used to provide you with information of other relevant events in your area of interest.

Important Notes:
The parties who will have access to your information (subject to your preference selections on above points) are the Conference Managers, the Conference host organisation (points 1 and point 4), delegates, sponsors and exhibitors of the Conference (point 2) and any future organisers of the Conference (point 3).

The parties mentioned above will rely on your above consent indications for the purposes of compliance.
• You may withdraw your granular consent at any time by notice in writing to the Conference Managers.
• You are entitled to access the information held by written application to the Conference Managers.

For further information please see our detailed corporate Privacy Statement at link

The Organiser and Host/s of GPTEC 2022 (the “Event”) reserve the right to remove from the venue/Event at any time any attendee deemed to be causing, or potentially causing, a disturbance or exhibiting disruptive or inappropriate behaviour.  Such removal does not constitute a right to refund of any fees paid.